Current Openings

Senior Administrative Assistant

by TJ Floyd on February 1, 2019 , Comments Off on Senior Administrative Assistant
Proliance Consulting Published: February 1, 2019
Location
Seattle, United States
Job Type
Category
IT
Job Number
3783

Description

Senior Administrative Assistant

Summary
This job contributes to our client’s success by working collaboratively with the administrative team to support the department’s goals and initiatives, as well as working closely with the directors and managers in supporting assigned sub-departments with accurate, timely and proactive administrative services. This position contributes to a fast-paced, smoothly run organization by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation, and productivity. This position will provide a level of focused support and knowledge to specific sub-departments as assigned. Responsibilities in this area require working independently, maintaining confidentiality, and using good judgment while providing operational, administrative, project, and office technology support with a minimum of direction. This position will perform other duties as assigned by the management team and will work collaboratively to provide overflow and backup support for other Administrative team members and their related sub-departments as needed.

Length:  3 mo contract

Associate Vendors: We are accepting applications from candidates who are currently authorized to work in the US for any employer without sponsorship.

Role & Responsibilities

  • Manages highly complex calendaring functions for multiple directors
  • Acts as an extension of the director in the operation of the department
  • Plans and executes team travel, team events and meetings for sub-departments
  • Coordinates and supports activities such as office moves, IT support, corporate card reconciliation, new hire onboarding
  • Collaborates well with other administrative team members and provides overflow and backup support, when needed
  • Executes special projects as assigned by management
  • Provides administrative, project, and office technology support to divisional vice presidents, directors and managers within assigned sub-departments
  • Manages calendaring functions for vice presidents, directors and managers
  • Expert user in workplace productivity tools focusing on Microsoft Office products
  • Plans and executes team travel, team events and meetings for sub-departments
  • Prepares presentations and assists in building agendas and meeting materials
  • Coordinates and supports activities such as office moves, IT support, budget reconciliation, new hire onboarding
  • Ability to effectively interact and represent our client with internal and external company contacts
  • Reconciles and tracks financial reports and spending
  • Identifies savings opportunities and participates in budget management when appropriate
  • Pursues process improvements to reduce resource time
  • Troubleshoots PC/software issues and acts as a liaison to the IT Department
  • Provides overflow and backup support to other Administrative team members
  • Executes special projects as assigned by management

Required Qualifications

  • Expert in Outlook
  • multi-tasking capabilities including managing multiple Outlook calendars
  • prior experience supporting (up to 5) Director-level management or above
  • 7+ years’ experience.

Desired Qualifications

  • SharePoint experience

How Do I Apply?

Apply on this website or send an updated resume to recruiters@prolianceconsult.com.

About Proliance:

We are a technical staffing agency based in Bellevue, WA that specializes in matching you with quality opportunities that meet your professional aspirations. We offer contract, contract to hire and direct placement services to top Fortune 500, mid-market, and emerging companies from a variety of industries. Our IT staffing success in the telecommunication, financial, insurance, retail, travel, healthcare, professional service, and technology industries are how we've built a reputation for long-lasting, authentic relationships.

Follow us on Facebook, TwitterLinkedIn, and Google+ for recent news and current openings.

Why Work for Us?

Proliance Consulting offers a competitive salary and benefits package which includes the following:

  • Medical: Proliance covers 50% of our employee’s premiums and 25% of any dependents on a plan administered through United Healthcare.
  • Vision: Proliance covers 50% of our employee’s premiums and 25% of any dependents on a plan administered through United Healthcare.
  • Dental: Proliance offers a plan administered by Delta Dental.
  • Flexible Spending Account: Proliance offers FSA’s as a pre-tax benefit to use on medical or dependent care.
  • Balance Works: Proliance offers dedicated online personal assistants, wellness programs, & free financial and legal consultations.
  • Balance Care: Proliance offers this health advocacy service that assists in managing and resolving health issues.
  • Retirement: Proliance offers a matching 401K savings plan for pre-tax or Roth retirement savings.
  • Direct Deposit: Proliance offers direct deposit to all employees.
  • Safe/Sick Time Off: Proliance offers accrued paid time off to all employees.
  • Paperless Pay Statements: Proliance offers the flexibility to view and manage your paycheck online.
  • Employee Referral Program: Proliance offers competitive bonuses for employee referrals.

Proliance Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Proliance Consulting complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.

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TJ FloydSenior Administrative Assistant